Overview
Sports and Recreation Event Coordinator Jobs in Greater Minneapolis-St. Paul Area at National Sports Center
Title: Sports and Recreation Event Coordinator
Company: National Sports Center
Location: Greater Minneapolis-St. Paul Area
The Sports and Recreation Event Coordinator, has several responsibilities including: leading and/or assisting on assigned tournaments, leagues or program functions as an event manager or registrar and working closely with the referee team to ensure all elements of the referee program are complete. This position requires work outside of traditional business hours as needed. The employee will have the ability to coordinate with their supervisor flexible working hours and remote activity. Required working days include, but are not limited, to NSC tournaments.
Event Management and Operations
- Serve as the event manager and/or registrar for assigned tournaments, leagues, camps, clinics, and recreational programs.
- Coordinate all aspects of event planning and execution, including registration, scheduling, communications, staffing, and event-day operations.
- Develop and maintain event timelines, operational plans, and participant communications.
- Ensure events are delivered safely, professionally, and in alignment with organizational standards.
- Provide exceptional customer service and serve as a primary point of contact for participants, coaches, officials, and event stakeholders.
- Assist with event budgeting, registration reconciliation, and financial reporting activities.
- Support event setup, execution, troubleshooting, and post-event evaluation.
- Identify opportunities to enhance participant experiences and improve operational efficiency.
- Collaborate with internal departments to ensure seamless event delivery.
- Assist in the development and implementation of new tournaments, leagues, and recreational programming opportunities.
- Support team and referee recruitment efforts through outreach, relationship building, and attendance at recruiting events as assigned.
Referee Administration and Event Staffing
- Partner closely with the Referee Assignors to support all referee operations for assigned events and programs.
- Assist on referee recruitment, scheduling, assignment, and event-day support.
- Manage referee staffing needs for tournaments and competitions involving up to 450 officials.
- Coordinate staffing and operations for Referee Headquarters during tournaments and major events.
- Assign referees for a variety of events including leagues and tournaments.
- Process assignment updates, schedule changes, and event-related referee adjustments.
- Assist with referee payment preparation, reconciliation, and post-event reporting.
- Support referee communication, marketing, retention, and development initiatives.
- Collaborate with referee leadership to ensure adequate staffing levels and a positive officiating experience.
REQUIRED SKILLS AND ABILITIES
Skills
- Intermediate or greater functionality in Microsoft Excel and Word
- Knowledge of soccer rules and changes that occur from year to year
- Understanding of the soccer landscape in Minnesota and the United States
- Develop, communicate, and execute ideas and action plans
- Strong professional communication in writing and by phone
- Great organizational and systems thinking stills to coordinate assignments overlapping events
- Excellent problem-solving skills are required to collect, analyze, and organize information
- Creativity to develop programs within the constraints of policies, regulations, and supervisory direction
Abilities
- Manage and prioritize a high volume of tasks
- Work as a team and identify steps to accomplish goals
- Work with people from a variety of cultures and backgrounds
- Manage multiple events budgets, spending reports, and payroll records
EMPLOYMENT SPECIFICATIONS
Conditions:
- Maintain US Soccer referee and assignor certification in good standing, including annual SafeSport certification and background check
- Maintain valid US driver’s license
Education/Experience: Bachelor’s degree or equivalent experience in event planning of recreation
Learn more and apply here: https://nscsports.org/employment/
