Administrative Assistant

Overview

Administrative Assistant Jobs in United States at Sundayy

Title: Administrative Assistant

Company: Sundayy

Location: United States

About The Company

Play Like a Girl is a distinguished national nonprofit organization dedicated to creating equitable opportunities for girls in sports and STEM (science, technology, engineering, and mathematics). With over two decades of experience, we focus on empowering girls through innovative programs that build confidence, foster leadership, and develop skills essential for success in competitive careers within traditionally male-dominated fields. Our core belief is that mentorship, teamwork, and education are powerful tools to unlock potential and promote a more just and inclusive world for future generations. Headquartered in Nashville, Tennessee, Play Like a Girl operates remotely, supported by a collaborative, innovative, and high-performing team committed to scaling impactful solutions across the nation.

About The Role

The Administrative Assistant at Play Like a Girl plays a vital role in supporting the organization’s daily operations, primarily assisting the CEO and executive team. This position is ideal for a highly organized, tech-savvy professional with excellent communication skills and a passion for the organization’s mission. The role involves managing schedules, coordinating meetings and travel, supporting event logistics, and assisting with various administrative and operational tasks. Candidates must have a dedicated home office setup with reliable internet, a computer, and a quiet workspace, and be available on camera during standard business hours. This is a fully remote position requiring occasional local travel within a 30-mile radius of Nashville International Airport for in-person meetings, events, and community engagement. The role offers an exciting opportunity to contribute directly to the organization’s impact while developing skills across multiple functions including program support, fundraising, and digital communication.

Qualifications

• Associate’s degree in business administration, communications, nonprofit management, secondary education, or a related field.
• Minimum of 3 years of professional experience in administrative support, office management, or a similar role.
• Proficiency with Google Workspace, Microsoft Office, Slack, Asana, Zoom, Loom, and social media platforms.
• Exceptional organizational and time-management skills with strong attention to detail.
• Excellent verbal and written communication skills.
• Ability to work independently in a hybrid environment and manage multiple responsibilities simultaneously.
• Demonstrated professionalism, discretion, and sound judgment in handling sensitive information.

Responsibilities

• Provide comprehensive administrative support to the CEO, staff, and contractors, including managing calendars, scheduling meetings, and coordinating travel logistics.
• Draft, proofread, and format correspondence, reports, agendas, and presentations to ensure clarity and professionalism.
• Maintain digital filing systems and ensure accurate recordkeeping across organizational platforms.
• Manage email communications for the organization and prioritize action items, responding to routine inquiries promptly.
• Coordinate logistics for virtual and in-person meetings, including preparing agendas, taking minutes, and following up on action items.
• Support planning and execution of organizational events, retreats, board meetings, and special programs by liaising with vendors, venues, and stakeholders.
• Track project deadlines and deliverables using tools like Asana, supporting team members to meet their objectives.
• Assist in onboarding new staff, interns, and volunteers, ensuring smooth integration into the organization.
• Support light data entry, expense tracking, and administrative documentation to maintain operational efficiency.
• Contribute to marketing and digital communication efforts by scheduling content, creating graphics, articles, newsletters, and videos for social media platforms.
• Use Loom to produce internal explainer videos and training materials as needed.
• Assist with donor and sponsorship outreach, stewardship, and fulfillment tracking, including preparing thank-you notes and contribution summaries.

Benefits

• Salary Range: $40,000–$50,000 annually, commensurate with experience.
• Retirement plan: 403(b) investment account.
• Work Environment: Fully remote role with regular onsite responsibilities and occasional travel.
• Health & Wellness: Monthly stipend for medical, dental, vision, fitness, or mental health services.
• Paid Time Off: Generous PTO including 12 paid holidays, 4 optional respite days, sick leave, Summer Fridays, and a two-week winter break.
• Tuition Assistance: Support for degree or certification programs in STEM or related fields.
• Professional Growth: Opportunities for ongoing training, development, and career advancement within a dynamic nonprofit setting.

Equal Opportunity

Play Like a Girl is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment that reflects a variety of backgrounds, perspectives, and skills. We encourage applications from individuals of all races, ethnicities, genders, sexual orientations, abilities, and socioeconomic backgrounds, including rural residents, women, people of color, LGBTQ+ individuals, and others from marginalized groups. Our organization is dedicated to fostering equity and ensuring all team members feel valued and supported in their contributions.