Overview
Recreation Assistant Jobs in Oakville, Canada at Oakville
Job Details
Temporary Full‑Time (CUPE 1329T)
Posting Status
Open to current Town of Oakville employees and external applicants
Duration
12-month contract
Internal secondment applications are welcome. Please note, however, that members of management will not be considered for secondments into bargaining unit positions.
Temporary Vacancy Reason
Leave of Absence
Closing Date
Applications for this position must be received at in the employment section by no later than midnight on July 8, 2026.
This job posting is for an existing vacancy and therefore will be filled accordingly.
Reporting to the Recreation & Culture Manager and working with the Recreation Coordinator, the Recreation Assistant supports the planning, development and delivery of registered, drop‑in and outreach programs and services for the community. The assistant ensures the delivery of high quality services through the administration of quality assurance programs such as HIGH FIVE.
Job Responsibilities
- Works with the Recreation Coordinator to develop and plan programs and services
- Supports the Recreation Coordinator with facility scheduling, program confirmation and facility set‑up plans
- Assists in overseeing day‑to‑day operation of programs
- Monitors and maintains inventory of program equipment and supplies, sources, and purchases when required
- Assists with coordination of staff placements, substitutions and last‑minute arrangement for program coverage
- Provides supervision to participants, part‑time staff and volunteers
- Responds to telephone enquiries/e‑mails, troubleshoots and problem‑solves issues
- Helps in the program integration and support required of special needs participants and one‑on‑one support structures (staff to participants)
- Responsible for assisting the Recreation Coordinator with Program Xplor inputting
- Supports data monitoring of programming numbers for registered and drop‑in programs, cancelling/combining/adding if required
- Assists with registration enquiries, customer service, waitlist management
- Assists with the coordination and oversight of recreational leagues, including but not limited to registration processes, staffing support, and scheduling logistics
- Supports Recreation Coordinator in administering and monitoring HIGH FIVE standards for all children’s programs in consultation with Recreation Coordinator and Program Supervisor
- Provides program content and information to aid in the promotion of programs through marketing and web site content
- Assists with the recruitment, selection, interviewing and hiring of part‑time staff and volunteers
- Assists with part‑time staff evaluations
- Helps with the administration of progressive discipline if required to department standards
- Assists with production, distribution and submission of contracts, TD1 forms, staff correspondence, application forms, uniform requests and change of status
- Available to work a flexible schedule including evenings and weekends as required
- Ensuring that Health & Safety and duty of care legislation/protocols are met for all participants, staff and volunteers
- Prepares and submits weekly payroll
- Assists with scheduling of part‑time staff and volunteers for Manager approval
- Monitors, reviews and provides input into policies and procedures, training manuals to ensure compliance with HIGH FIVE standards
- Accident management and critical incident procedures
- Provides assistance and recommendations for budget as requested
- Monitors defined portions of budget including monthly variances (wages, expenses, revenues)
- Provides feedback to the budget analysis and quarterly projections
- Use of CIS and FMW systems
- Purchasing of program equipment and supplies
- Ensures compliance with all legislation related to health, safety and duty of care (e.g. Child Protection Act and reporting procedures of town and CAS with support from Manager)
- Accountable for both the safety and wellbeing of part‑time staff/seasonal student staff/volunteers and participants through compliance with Health and Safety standards
- Participates in community events and school visits and acts as a town liaison to promote programs and services
- Actively develops and maintains relationships with local schools, agencies, minor sport/cultural…
Title: Recreation Assistant
Company: Oakville
Location: Oakville, Canada
Category:
