Overview
Production Coordinator Jobs in Baltimore, MD at ImageSFX
Title: Production Coordinator
Company: ImageSFX
Location: Baltimore, MD
In order to use this site, it is necessary to enable JavaScript.
Here are the instructions how to enable JavaScript in your web browser.
All Jobs > Production Coordinator
Advanced Entertainment Technologies Inc
Apply
Production Coordinator
Curtis Bay, MD
Apply
Description
Image Engineering was founded as a company that pushes boundaries, develops new ideas through design and fabrication, and is a leader in the visual display and special effects industry. We are comprised of a team of artists; engineers; event producers; fabricators; and creative thinkers.
We have worked all over the United States completing thousands of projects in the field of creative multimedia shows for clients such as Paul McCartney; the Trans–Siberian Orchestra; the Rolling Stones; Lady Gaga; American Idol; America’s Got Talent; and multiple professional sports franchises in the NFL, NBA, and NHL. We have also created temporary and permanent interactive installations for world–class venues, including the Crypto.com Arena in Los Angeles and The John F. Kennedy Center for the Performing Arts in Washington, DC.
Our strength lies in the broad range of techniques and custom special effects solutions we use to create first-class spectaculars, including laser effects, video projection and mapping; pyrotechnics; architectural lighting installs; custom constructed sets; and bespoke engineered special effect solutions, for live events and permanent applications.
Role Summary
The Production Department is at the core of our business and serves as the central hub for every project. Acting as the bridge between clients and our internal design, technical, engineering, compliance, warehouse, and production teams, the department is responsible for transforming client objectives into successful project outcomes.
The Production Coordinator plays a key role in supporting all phases of the project lifecycle, including design, pre-production, project execution, and post-production. Working in a fast-paced, detail-oriented environment, this position helps translate client needs into actionable project plans while ensuring projects remain on schedule, within budget, and aligned with operational requirements.
Our projects include major sporting events, concert tours, large-scale spectaculars, special effects productions, corporate events, and broadcast projects. The Production Coordinator regularly collaborates with clients, vendors, subcontractors, and internal teams to support successful project delivery.
Success in this role requires strong organizational and communication skills, attention to detail, creative problem-solving abilities, and a willingness to learn and adapt to emerging technologies and industry innovations.
Key Responsibilities
Project & Production Coordination
- Support Producers throughout all phases of project planning, execution, and closeout.
- Assist with project budgets, proposals, contracts, purchase orders, change orders, invoicing, schedules, timelines, and production documentation.
- Maintain accurate project records, reports, and data within company systems and project management platforms.
- Coordinate communication and information flow between clients, vendors, subcontractors, and internal departments.
- Help identify and resolve project challenges through proactive communication and problem-solving.
Purchasing & Vendor Management
- Research, source, and coordinate vendors and suppliers in domestic and international markets.
- Request and evaluate vendor quotations, issue purchase orders, and track purchasing activity.
- Monitor purchasing, shipping, freight, and logistics costs while maintaining accurate purchasing records.
- Support procurement of project materials, company merchandise, promotional items, and employee recognition gifts.
Crew & Logistics Administration
- Coordinate travel, accommodations, and logistics for project teams, touring personnel, and subcontractors.
- Maintain crew schedules, staffing assignments, and project resource plans.
- Support recruiting, onboarding, and administrative processes for freelance, contract, and subcontracted personnel.
- Communicate project requirements, schedules, and logistical information to field personnel and crews.
Operations & Inventory Support
- Assist with inventory tracking, equipment requests, and project logistics coordination.
- Maintain operational records, including shipping and regulatory documentation.
- Ensure project information remains accurate, organized, and current across company systems.
Requirements
- Associate degree or equivalent combination of education and relevant professional experience.
- Highly organized self-starter with the ability to manage multiple priorities and meet deadlines with minimal supervision.
- Strong attention to detail, problem-solving skills, and follow-through.
- Excellent verbal and written communication skills with the ability to work effectively across diverse teams.
- Ability to thrive in a fast-paced, deadline-driven environment.
- Proficiency with Mac OS and Microsoft Office Suite (Word, Excel, and PowerPoint).
- Experience with project management, ERP, scheduling, or database systems is preferred.
- Prior experience in live events, touring productions, entertainment, sports, theater, special events, or project coordination is preferred.
- Interest in live entertainment, production operations, and emerging technologies is highly desirable.
Benefits
- Aetna Health, Dental, & Vision Insurance
- Flexible Time Off Program
- Paid Holidays
- John Hancock 401(k) Retirement Plan
- Company-Paid Life Insurance
- Aflac Supplemental Insurance
- Robust Employee Assistance Program
- Dependent Care FSA Program
- CE Allowance
- …and more!
Salary Description
$20 – 25 / hour
Apply
View All Jobs
Powered by
Payroll & HR Software
By clicking “Accept All Cookies”, you agree to the storing of cookies on your device to enhance site navigation, analyze site usage, and assist in our marketing efforts.
Privacy Preference Center
When you visit any website, it may store or retrieve information on your browser, mostly in the form of cookies. This information might be about you, your preferences or your device and is mostly used to make the site work as you expect it to. The information does not usually directly identify you, but it can give you a more personalized web experience. Because we respect your right to privacy, you can choose not to allow some types of cookies. Click on the different category headings to find out more and change our default settings. However, blocking some types of cookies may impact your experience of the site and the services we are able to offer.
More information
Manage Consent Preferences
Targeting Cookies
Targeting Cookies
These cookies may be set through our site by our advertising partners. They may be used by those companies to build a profile of your interests and show you relevant adverts on other sites. They do not store directly personal information, but are based on uniquely identifying your browser and internet device. If you do not allow these cookies, you will experience less targeted advertising.
Strictly Necessary Cookies
Always Active
These cookies are necessary for the website to function and cannot be switched off in our systems. They are usually only set in response to actions made by you which amount to a request for services, such as setting your privacy preferences, logging in or filling in forms. You can set your browser to block or alert you about these cookies, but some parts of the site will not then work. These cookies do not store any personally identifiable information.
Performance Cookies
Performance Cookies
These cookies allow us to count visits and traffic sources so we can measure and improve the performance of our site. They help us to know which pages are the most and least popular and see how visitors move around the site. All information these cookies collect is aggregated and therefore anonymous. If you do not allow these cookies we will not know when you have visited our site, and will not be able to monitor its performance.
Performance Cookies
Search Icon
checkbox label label
Consent Leg.Interest
Switch Label label
Switch Label label
Switch Label label
