Part-Time Training Administrative Assistant

About Big 5 Sporting Goods

Big 5 Sporting Goods is a leading retailer of name-brand sporting goods and accessories, with hundreds of stores in 11 states across the Western U.S. We’re passionate about delivering value and performance to our customers—and we’re looking for a Part-Time Training Administrative Assistant to join our team.

Role Overview

The Part-Time Training Administrative Assistant provides administrative and operational support to the Learning and HRIS team through training coordination, Learning Management System (LMS) support, data entry, reporting, record maintenance, and employee assistance. This role helps ensure training records are accurate, learning activities are effectively coordinated, and HRIS data is maintained with a high level of accuracy and confidentiality.

The ideal candidate is organized, detail-oriented, customer-service focused, and comfortable working with technology and business systems. This position reports directly to the Director of Learning and HRIS and is based at Big 5’s headquarters in El Segundo, California. This is an in-office, part-time position working up to 24 hours per week.

Key Responsibilities

Training Administration & Coordination

• Provide administrative support for company training programs and learning initiatives.
• Assign training courses and learning paths within the Learning Management System (LMS).
• Track training completion, course participation, certifications, and employee learning records.
• Coordinate training schedules with internal trainers and external vendors.
• Create and distribute training assessments, surveys, and evaluations.
• Communicate training information and follow-up activities with employees and managers.
• Assist with planning and coordinating training sessions, meetings, and learning events.
• Respond to routine training-related inquiries and provide excellent customer service.

LMS & HRIS Support

• Maintain LMS user profiles, training assignments, and learner records.
• Assist with HRIS data entry validation, employee record updates, and routine system maintenance.
• Support data accuracy through regular audits and quality checks.
• Generate routine training reports using available systems and tools.
• Assist with testing and validation of system updates and enhancements.
• Troubleshoot Level 1 LMS and HRIS user issues and escalate issues when appropriate.
• Support employee onboard training, job changes, and organizational updates within HR systems.
• Maintain the confidentiality and security of employee and company information.

Reporting & Documentation

• Run and distribute scheduled reports related to training, participation and completion.
• Maintain department records and electronic filing systems.
• Organize and update electronic files, training materials, and department documentation.
• Update work instructions, reference guides, and process documentation as needed.
• Track training schedules and maintain departmental records and logs.
• Assist with compliance-related recordkeeping and reporting activities.

Cross-Functional Collaboration

• Work closely with Human Resources, Payroll, Operations, IT teams and other departments to support training and HRIS activities.
• Provide timely and professional support to employees and managers.
• Assist with special projects and department initiatives as assigned.
• Complete additional administrative duties and projects as required.

What We’re Looking For

Required

• High School Diploma or GED equivalent.
• A least six months of administrative training coordination, human resources, or office support experience.
• Intermediate Microsoft Excel skills, including sorting, filtering, formulas, and basic reporting.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Strong organizational skills and attention to detail.
• Excellent customer service and communication skills.
• Ability to manage multiple tasks and priorities effectively.
• Basic data entry and record maintenance experience.
• Ability to learn new software applications and business systems.
• Strong troubleshooting and problem-solving skills.
• Experience with basic AI prompting to analyze data and generate various types of content.
• Ability to maintain confidentiality of employee and company information.
• Proficiency with Microsoft 365, including Teams, SharePoint, Loop, and Copilot.

Preferred but not required

• Any experience working within a retail business.
• Experience supporting Learning & Development, Human Resources, Training, or administrative functions.
• Experience with a Learning Management System (LMS), UKG, or other HRIS platforms.
• Experience maintaining employee records, reports, and training documentation.
• Experience coordinating meetings, events, or training programs.
• Knowledge of SCORM functionality.
• Administrative Software or Business Administration Certificate.
• Associate degree or higher, or coursework in Human Resources, Business Administration, or a related field.
• Interest in pursuing a career in Human Resources, Learning & Development, Training, or HR Technology.

Perks & Benefits

Employee Merchandise Discount, Ticket Discounts to Top Attractions and Events, Employee Referral Program, Paid Sick Leave, *Dental, Medical Insurance (*Must regularly work at least 1560 hours per year to maintain Medical, Dental eligibility), *Savings and Profit-Sharing Plan – 401k/Roth IRA (*Must work at least 1000 hours per year to qualify for 401k eligibility).

Salary

Pay Scale: $18.00-$20.00

California Consumer Privacy Act Notice at Collection (https://www.big5sportinggoods.com/static/assets/pdfs/ccpa-2018.pdf)

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.