Overview
Office Manager Jobs in South Plainfield at Hassan Medical Pain Relief and Wellness Center
Office Manager – Spine Surgery & Pain Management Practice
We are seeking an experienced, highly organized, and patient-focused Office Manager to oversee the daily operations of our busy Spine Surgery and Pain Management practice. This leadership role is essential to ensuring exceptional patient care, efficient administrative processes, and a positive workplace culture.
The ideal candidate is proactive, detail-oriented, and skilled at managing staff, optimizing workflows, and maintaining a professional, compassionate environment for patients and team members alike. The Office Manager will work closely with physicians and clinical staff to support practice growth, operational excellence, and outstanding patient experiences.
Responsibilities
- Oversee the daily administrative operations of the practice, ensuring efficient front desk, scheduling, and patient flow processes.
- Supervise and support administrative staff, including reception, scheduling, and clerical personnel.
- Manage multi-line phone systems and ensure prompt, professional communication with patients, referring providers, and external partners.
- Coordinate physician schedules, patient appointments, meetings, and office calendars using electronic systems and scheduling software.
- Maintain accurate patient records, data entry, filing systems, and administrative documentation in compliance with healthcare regulations.
- Deliver exceptional customer service by greeting patients, addressing concerns, and fostering a welcoming and compassionate environment.
- Monitor office supply inventory, vendor relationships, and operational resources to support uninterrupted practice functions.
- Assist with bookkeeping responsibilities, including basic financial reporting, accounts management, and use of QuickBooks or similar software.
- Develop and implement office procedures and organizational systems that improve efficiency, productivity, and patient satisfaction.
- Collaborate with physicians and clinical teams to ensure seamless coordination between administrative and clinical operations.
- Support practice initiatives, process improvements, and special projects as needed.
Qualifications & Experience
- Minimum of 3 years of office management or healthcare administrative experience, preferably in a medical specialty practice.
- Prior experience in spine surgery, pain management, orthopedic, neurosurgical, or related medical settings is strongly preferred.
- Strong leadership skills with experience supervising and mentoring administrative teams.
- Proficiency with Microsoft Office Suite, Google Workspace, electronic medical records (EMR/EHR) systems, and data management tools.
- Experience managing multi-line phone systems and front desk operations in a fast-paced healthcare environment.
- Knowledge of medical terminology, insurance verification, scheduling coordination, and patient intake processes is highly desirable.
- Experience with bookkeeping software such as QuickBooks or similar financial systems is preferred.
- Bilingual candidates are encouraged to apply.
- Excellent organizational, communication, and problem-solving skills, with the ability to effectively prioritize multiple responsibilities.
Why Join Our Team?
Join a dedicated and growing Spine Surgery and Pain Management practice committed to delivering exceptional patient care. We offer a collaborative environment where your leadership and organizational expertise will directly contribute to improving patient experiences and supporting clinical excellence. Every day presents an opportunity to make a meaningful impact on the lives of our patients and the success of our team.
Pay: $25.74 – $30.99 per hour
Benefits:
- Paid time off
Experience:
- Medical office management: 3 years (Required)
Language:
- Spanish (Required)
Ability to Commute:
- South Plainfield, NJ 07080 (Preferred)
Work Location: In person
Title: Office Manager
Company: Hassan Medical Pain Relief and Wellness Center
Location: South Plainfield
