Overview
Executive Assistant Jobs in Riyadh, Riyadh, Saudi Arabia at Sports Development Company
Title: Executive Assistant
Company: Sports Development Company
Location: Riyadh, Riyadh, Saudi Arabia
About Us:
We are a dynamic and fast-growing Sports Development Company based in Riyadh, dedicated to driving excellence and innovation within the Kingdom’s vibrant sports ecosystem. We are seeking a highly proactive, meticulously organized, and resilient Executive Assistant to partner with our leadership team and act as the central driving force behind our daily operations.
Role Summary:
The Executive Assistant will serve as a strategic operational partner to the executive team, ensuring seamless day-to-day operations and high-efficiency workflow management. This role goes far beyond traditional administrative tasks; it demands a professional with relentless follow-up skills, exceptional tracking abilities, and the capacity to independently push pending tasks and corporate decisions through to completion across all departments.
Key Responsibilities:
- Rigorous Action-Item Follow-up: Document comprehensive minutes during board and executive meetings, extract actionable tasks, and relentlessly follow up with department heads to ensure all deadlines (KPIs) and executive directives are fully met.
- Administrative Project Tracking: Own and manage minor administrative projects assigned by leadership, tracking every milestone proactively from inception to completion, and preparing status reports for executive review.
- Proactive Schedule Governance: Manage and safeguard the executives’ calendars, prioritizing high-level appointments while anticipating and following up on meeting confirmations, agendas, and preparatory briefing materials well in advance.
- Cross-Functional Communication Liaison: Act as a dependable bridge between executive management and internal departments (HR, Operations, Finance), vigorously following up on requested internal reports and data to ensure timely delivery.
- Correspondence Tracking: Draft, review, and manage high-level official correspondence and emails in both English and Arabic with absolute accuracy, actively tracking external responses and incoming feedback from partners and VIP stakeholders.
- Office & Logistics Management: Oversee day-to-day office administrative tasks, coordinate with vendors, manage office procurement, and systematically follow up on service agreements and contracts.
- Information & Document Control: Maintain a highly structured, confidential digital and physical archiving system, ensuring that all vital corporate records are easily trackable and retrievable.
Requirements & Qualifications:
- Education: Bachelor’s degree in Business Administration, Human Resources, or a closely related field.
- Experience: 2-5 years of proven experience as an Executive Assistant, Office Manager, or a senior administrative role—preferably within fast-paced corporate environments, high-growth companies, or the sports sector.
- Core Competency: Demonstrated mastery in end-to-end task tracking, strong follow-up protocols, and accountability management.
- Languages: Native or professional fluency in both Arabic and English (written and spoken) is strictly mandatory. Candidates must be highly skilled in drafting executive corporate letters in both languages.
- Technical Skills: Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint) and modern task-management or collaboration tools (Asana, Trello, ClickUp, or Slack).
- Soft Skills: Outstanding interpersonal communication skills, high emotional intelligence, and the confidence to follow up professionally with senior management.
- Attributes: High-level problem-solving mindset, exceptional attention to detail, absolute discretion with confidential data, and the ability to thrive under pressure.
