Overview
Executive Assistant Jobs in Boston, MA at Aster Talent
Title: Executive Assistant
Company: Aster Talent
Location: Boston, MA
Executive Assistant to Director (Onsite 5 days – Brighton, MA)
$110,000 – $120,000 + Full Benefits
We are partnering with a pioneering leader at the intersection of women’s sports and health—an organization that is truly first of its kind. Based in Brighton, this practice is redefining care and advocacy in a rapidly growing and highly impactful space.
The Director is a respected voice in the sports community, regularly speaking at universities, collaborating with industry leaders, and working hands-on with patients. She is seeking a highly capable Executive Assistant to serve as her right hand—someone who thrives in a fast-paced, mission-driven environment and brings both precision and foresight to their work.
This is a fully onsite role (5 days/week) offering a unique opportunity to be deeply embedded in meaningful work while supporting a dynamic and influential leader.
Key Responsibilities
- Manage complex and ever-evolving calendar across clinical, speaking, and external commitments
- Coordinate detailed domestic travel, including multi-stop itineraries and logistics
- Handle expense reporting and reconciliation with accuracy and timeliness
- Act as a strategic gatekeeper and thought partner, anticipating needs before they arise
- Support preparation for speaking engagements, events, and external appearances
- Assist with coordination of events and community-facing initiatives (experience here is a plus)
- Serve as a trusted liaison across internal and external stakeholders
Qualifications
- 4+ years of Executive Assistant experience, ideally supporting a senior leader or founder
- Exceptional organizational skills with strong attention to detail
- Proactive, solutions-oriented mindset with the ability to think several steps ahead
- Experience managing complex calendaring and travel logistics
- Strong communication skills and high level of discretion
- Events experience is a plus
Compensation & Benefits
- Base salary: $110,000 – $120,000
- Comprehensive benefits package
- Opportunity to work alongside a leader making a tangible impact in women’s health and sports
