Overview
Event and Travel Coordinator Jobs in Washington, DC at NFL Players Association
The NFL Players Association is looking for an Event and Travel Coordinator who excels in managing administrative tasks and complex logistics. The ideal candidate demonstrates strong attention to detail, exceptional organization, and a diligent, reliable work ethic. They are adaptable, teachable, and committed to delivering seamless travel and event experiences.
PRIMARY DUTIES AND RESPONSIBILITES:
Events
- Maintain/distribute the organization’s global event calendar.
- Research hotels, venues, entertainment, production, and décor providers and performs these duties for virtual events, where applicable.
- Maintain and coordinate audience development systems including online RSVP system, guest lists, on-site ticket distribution, will-call operations, and guest access/entry procedures.
- Coordinate shipping of event materials and donated products to event site.
- Assist with arranging event site inspections for venue evaluations and production meetings, as needed.
- Maintain in-house and off-site storage and inventory of event supplies, props, samples, products, and equipment.
- Assist with gifting procurement and fulfillment for players, partners, and other guests, as needed.
- Process departmental invoices, including assisting with reconciliation and payment tracking.
- Develop agendas and presentations for all staff event meetings.
- Serve as initial event intake for staff by collecting general event information and specifications to inform planning and the event pipeline.
- Support the department in the application and maintenance of the NFLPA Strategic Meetings Management Policy (SMMP) and related protocol.
- Assist department in arranging team or former player chapter engagement events.
- Assist with credentials for major NFL events, including Super Bowl, Pro Bowl, NFL Draft and the international game(s), including applications, zone verification and pick up.
Travel
- Screen and/or handle inquiries from members and vendors and responds to inquiries on organizational travel services and benefits.
- Review and reconcile invoices for ground transportation, travel payment cards and corporate American Express.
- Assist in monitoring adherence to the NFLPA Employee Travel, Entertainment and Reimbursement Policy.
- Assist with group ground transportation at major events, including manifest review and reconciliation.
General
- Provide general administrative support to the department including agenda creation and note taking, outgoing mail, shipping/receiving, copying and preparation of collateral materials for Department, on and off-site during events, daily appointments, meetings and travel as necessary.
- Maintain department inventory, SOPs, records, archives, and shared drive files.
- Perform other duties as assigned.
This position is non-exempt and is represented by the Office and Professional Employees International Union (OPEIU), Local 2 and is governed by the collective bargaining agreement between the NFLPA and OPEIU, Local 2. As a union member, you will enjoy certain negotiated benefits such as student loan assistance and will be required to pay union dues as outlined in the agreement.
About the NFL Players Association
The National Football League Players Association (NFLPA) is the union for professional football players in the NFL and headquartered in Washington, D.C. Established in 1956, the NFLPA has a long history of protecting the health, safety and financial future of its more than 2,000 player members, who are the backbone of North America’s most popular and highest revenue-generating sport. Through a wide offering of programs, resources and engagement opportunities, the NFLPA provides world-class service to players throughout their career lifecycle and builds solidarity to advocate on their behalf in the areas of healthcare, revenue, compensation and working conditions. The current CBA will govern the sport through the 2030 season. Learn more at nflpa.com.
The starting salary for this position is $58,000 annually. Additionally, the NFLPA offers a comprehensive benefit package, a fun, learning culture, and flexible work environment. Full-time employees are required to work in the office a minimum of three days a week.
Title: Event and Travel Coordinator
Company: NFL Players Association
Location: Washington, DC
