Overview
Digital Collections Coordinator (Contract, Part-Time) Jobs in Calgary, Alberta, Canada at Canada’s Sports Hall of Fame
Title: Digital Collections Coordinator (Contract, Part-Time)
Company: Canada’s Sports Hall of Fame
Location: Calgary, Alberta, Canada
Job Title: Digital Collections Coordinator (Contract)
Job Location: Canada’s Sports Hall of Fame. Work will be performed on site.
Type: Contract, part-time
Start-End: June 15, 2026 – December 11, 2026
Hours of Work: Monday – Thursday, 8:30 AM – 5:00 PM
Salary: Contract position at $28/hour for a 6-month term four days per week, with potential for extension.
About Us: Canada’s Sports Hall of Fame (CSHoF) is more than a Hall of Fame—it’s a national institution and registered charitable organization, dedicated to preserving, celebrating, and sharing the profound impact of sport on Canada’s identity. Since 1955, CSHoF has served as the country’s only national museum of sport, honouring the Athletes, Builders, and Trailblazers who have achieved greatness in competition and inspire change, strengthen communities, and lead with purpose.
As the home of Canada’s highest sporting honour, the Order of Sport, we recognize individuals who embody the values that unite our nation. Representing the breadth of Canadian sport—all disciplines, generations, and backgrounds—we strive to ensure the diverse voices and stories of sport leaders are amplified.
CSHoF is the true heartbeat of Canadian sport. We are more than a place of recognition; we are a trusted storyteller. Through curation, education, and recognition, we bring the journeys of sport leaders to life—ensuring their influence extends beyond the playing field. We’re not just preserving history; we’re inviting Canadians to engage with it, learn from it, and be inspired by it. From national education programs and digital exhibits to public nominations for the Order of Sport, we actively connect with Canadians of all ages, reinforcing why sport matters as a force for inclusion, leadership, and national pride.
Our Mission
Empowering the pivotal role sport plays in shaping Canada’s future by:
- Recognizing role models,
- Strengthening communities,
- Inspiring future generations.
Description of Role
Reporting to the Manager, Digital Assets & Exhibits, the Digital Collections Coordinator will support the implementation of a new Digital Asset Management (DAM) system, catalogue digital assets, coordinate artifact loans, and support exhibit development. This position will play a key role in preparing, verifying, and migrating digital assets, ensuring metadata accuracy, and maintaining loan and accession files. The role bridges museum collections knowledge with digital asset expertise to support the museum’s digital collection and long-term preservation goals.
CSHoF is supportive of emerging technologies, including AI, that enhance work practices. The role includes the expected use of AI-supported tools in alignment with organizational standards.
Key Responsibilities
- Digital Asset Management
- Assist in the configuration and population of the DAM system.
- Review, validate, and ingest digital assets into the DAM system, ensuring accurate metadata and tagging.
- Ensure metadata aligns with museum standards, vocabularies, and lexicons (e.g., Museum Nomenclature).
- Identify and remove duplicate files, ensuring file integrity and version control.
- Working collaboratively with the Manager, Digital Assets & Exhibits, and the Senior Director, Digital Innovation, develop and maintain documentation for metadata standards, asset naming conventions, and DAM workflows.
- Create training and procedural documents and provide training support to staff on DAM usage and best practices.
- Collections Integration
- Ensure digital assets are accurately linked to physical objects, associated Hall of Famer records, and all related collections documentation.
- Support digitization projects by organizing and managing incoming artifact loans.
- Maintain collection documentation, including loan forms, insurance values, condition reports, and gift agreements.
- Catalogue digital assets that are accessioned into the collection.
- Exhibit Support
- Support exhibit development, including research, planning, and storyboarding.
- Assist with the annual Order of Sport Awards exhibit, including mount-making, design, label copy, and shipping.
- Assist with the deployment of digital exhibits on elo touchscreens, including preparing kiosks for shipping, and installing kiosks and backdrops at local venues.
- Other duties as assigned.
Required Qualifications
- Degree in Museum Studies, Library & Information Science, Archival Studies, or a related field.
- Familiarity with DAM systems and digital preservation principles is essential.
- Hands-on experience working with museum or archival collections.
- Excellent attention to detail and organizational skills.
- Must be able to lift and carry up to 50 lbs, with or without accommodation.
- Ability to work independently and collaboratively in a project-driven environment.
- Experience working with AI-supported tools, including Large Language Models, to support content creation and workflows.
Preferred Qualifications
- Knowledge of PastPerfect 5.0 or other Collections Management systems is considered an asset.
- Experience designing and maintaining prompts, taxonomies, or training datasets to support LLM-based workflows is considered an asset.
- Proficiency in French is considered an asset.
How to Apply
Please submit your cover letter and resume to [email protected] by 11:59 PM on May 28, 2026. Note “Digital Collections Coordinator” in the subject line. Applications will be reviewed on a rolling basis, and interviews may begin prior to the closing date.
Canada’s Sports Hall of Fame thanks all applicants for their interest. Please note only those selected for an interview will be contacted.
