Overview
Coordinator, Athletic Club and Sports Programs Jobs in Scarborough, Ontario, Canada at Variety Ontario
Title: Coordinator, Athletic Club and Sports Programs
Company: Variety Ontario
Location: Scarborough, Ontario, Canada
Key Details:
Job Title: Coordinator, Athletic Club and Sports Programs
Type: Full-time, 35 hours per week
Location: 3701 Danforth Avenue, Scarborough, ON M1N 2G2. This is a fully on-site position. The
successful candidate is required to work from the Variety office during regular business hours.
Salary: $48,000 to $52,000/year, based on experience and qualifications
Deadline: Submission of cover letter and resume are due no later than May 29th, 2026.
Reports to: Manager, Programs
Vacancy: This is a position to be filled.
AI Disclosure: Variety does not use artificial intelligence or automated tools to screen, assess, or
make hiring decisions. All applications are reviewed by our hiring team.
Variety is committed to building an inclusive workplace that embraces diversity, values differences,
and supports the full participation of all employees. We welcome applications from those who are
passionate about contributing to a workplace culture where everyone feels valued and included.
We welcome applications from racialized persons/persons of colour, Indigenous persons, persons
with disabilities, 2S & LGBTQIA+ persons, and anyone who can add to the diversity of our team. We
offer accommodations to applicants with disabilities throughout our hiring process, upon request.
More information about Variety is available at www.varietyontario.ca
We thank all candidates for their submission. Only shortlisted candidates will be contacted with
further details regarding the next stage(s) in the interview process, which will include in-person
interviews and a practical component.
About Us:
VARIETY GROUP OF COMPANIES OVERVIEW
There are three companies that make up the Variety Group of Companies (Variety):
• Variety – the Children’s Charity (Ontario)
• Variety Village
• Variety Club of Ontario – Tent 28
Variety – the Children’s Charity (Ontario) supports programming for children with a disability at
Variety Village and throughout the province. Variety programming is inclusive and powered by
sport, transforming the lives of individuals and families, while creating more inclusive communities
across Ontario.
Variety -the Children’s Charity (Ontario) is funded through individual donors, corporate
sponsorship, fundraising activities, federal and provincial governments, and foundations.
Variety – the Children's Charity (Ontario) is part of an international charity that has been in
operation since 1928. The charity began in Pittsburgh and spread throughout the United States. The
chapter in Ontario was the first chapter outside the United States and is now one of the 5 Variety
Chapters in Canada. It was founded in 1945, and the original mission of the charity was to build a
school for boys with a disability who could not receive an education in the mainstream school
system. The school was called Variety Village.
Variety Village operated as a school until it became a centre of para-sport excellence.
Since the 1970s, Variety athletes and coaches have represented Canada at every summer
Paralympic games. Currently, Variety Village is a 170,000 square foot facility and operates as a
fitness centre for the general community as well as offering programs, training and camps for
children of all ages and abilities.
Vision Statement:
“A Welcoming Community and World-Renowned Facility that Empowers All.”
Mission Statement:
“As a Charity, we embrace a people first philosophy, prioritizing inclusivity and support for all. Our
Mission is to empower individuals to connect, thrive, and achieve their personal bests.”
Values:
Inclusivity: We host events, deliver programs, and create programs for all.
Respect: We foster a culture of mutual and equal respect.
Trust: We create a safe and trustworthy environment for active participation and
are a trusted source of expertise.
Empowerment: We facilitate personal growth and development.
The Opportunity:
Reporting to the Manager, Programs, the Coordinator will be responsible for overseeing the safe,
inclusive, and efficient delivery of the Athletic Club and sport programs, including sessional
programs offered during evenings and weekends, and summer and school break camps. The role
includes supervising staff and volunteers, coordinating administrative and scheduling duties,
curriculum development, supporting staff training, performance management, and participant and
caregiver inquiries. The Coordinator will lead by example, fostering a positive team culture, and
responsiveness to feedback from staff, participants, and caregivers. The role also includes shared
responsibilities across other program areas as required.
Key Areas of Responsibility
Supervision, Leadership and Staff Development:
• Recruit, train, supervise and support recreational program instructors and camp staff.
• Foster a positive work culture focused on teamwork, inclusion and performance.
• Monitor staff performance and support ongoing mentoring, feedback and development.
• Maintain current knowledge of technical skills to support staff development.
• Schedule program staff using the When I Work scheduling application to approve hours for
payroll.
• Ensure all staff are trained and comply with Health and Safety, AODA and Plan to Protect
policies and regulations.
• Maintain up-to-date knowledge of technical and program-specific skills to support staff
development.
Program Development and Delivery:
• Lead multisport programming and recreational programming for 5 hours a week.
• Identify trends, gaps and opportunities for program growth and improvement for future
programming.
• Develop and update recreational and multisport program curriculum for the sport programs
and camps.
• Develop and implement action plans to meet program targets, support growth
opportunities, and work with Head Coaches to increase athletic club participation.
• Assist the Manager with marketing and business planning.
• Promote and create awareness of programs and develop strategies to increase recruitment
and retention.
Administration:
• Prepare registration for year-round recreational programming, athletic club teams and camps.
• Prepare reports and analyze data on customer satisfaction, registration numbers, revenue and expenses.
• Manage program scheduling and program management within the organization’s CRM system.
• Maintain accurate attendance and evaluation records for participants, campers and athletes.
• Oversee the ordering and inventory of program, camp and athletic club related equipment,
ensuring it is safe and functional.
• Ensure accurate attendance is kept for all programming.
• Support Head Coaches with athletic club registration.
• Assist with sports program and camp registration, including the preparation of program
guide and input program data into CRM Software.
• Track and monitor department-wide outstanding balances through our CRM software and
follow up as needed.
• Assist Head Coaches with coordinating travel arrangements for competitions and events.
• Review, follow up and file all program, camp and athletic club related incident reports.
• Support Head Coaches with team communications and interactions with athletes and
parents, including conflict resolution.
• Maintain accurate inventory logs and ensure the equipment room is organized, clean, and
efficiently managed.
• Collect and compile monthly staff newsletter content from the Programs Department,
including important dates, staff reminders, and key updates.
Customer Service and Community Development:
• Ensure inquiries regarding athletic club and sports programming are responded in a timely
manner.
• Connect with participants and caregivers to support their progression through
programming.
• Provide excellent customer experience by anticipating and resolving inquiries, concerns
and requests promptly.
• Represent Variety Village on external committees, associations, and working groups to
gather insights, monitor emerging trends and best practices, address challenges, and build
partnerships.
• Attend community fairs and expos to promote Variety Village programs, camps, and
athletic club teams.
Competition/Event Management:
• Support Head Coaches with planning and execution of annual team events including, but
not limited to, Toronto Taekwondo Open, Weightlifting Competitions, and Santa Splash
Swim Meet, Special Olympic Swim Meet, VOLT Hockey Tournaments, Indoor Track Meets.
• Act as the on-site support for any in-house competitions or events.
• Plan, coordinate, and execute the Athletic Club banquet and awards ceremony, including
logistics, timelines, and event details.
Budget:
• Assist in developing the department’s annual budget.
• Track, monitor and analyze program registration numbers.
• Manage current program related expenditures, ensure compliance with approved budgets
and sign off processes.
Other duties as assigned to support departmental and organizational needs.
Qualifications & Key Competencies:
• Post-secondary education in Recreation / Leisure, Sports Administration, Physical Education, Disability Studies or in an equivalent field.
• Valid Standard First Aid with CPR-C.
• Demonstrated success in a supervisory role or leadership role.
• Excellent leadership, communication and organizational skills.
• Proven self-starter with the ability to work independently or as part of a team.
• Flexibility to work within the core Life Skills and Respite program hours.
• Experience in adapted physical education and instruction and knowledge of Health & Safety protocols.
• Experience in integrated programming.
• Experience with CRM and staff scheduling software an asset.
• Knowledge of adapted programming.
• Knowledge of disability awareness including programming, accessibility provisions,
adapted equipment and adapted sport/recreation programming.
• Flexibility to work within program delivery hours, including evenings and weekends.
How to Apply:
Expressions of Interest should include a resume and cover letter addressed to Human Resources at [email protected]
