Overview

Athletics Business Operations Coordinator Jobs in San Antonio, TX at University of the Incarnate Word

Position Information

Position Title
Athletics Business Operations Coordinator

UIW Mission
University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.

Position Summary
The Athletics Business Operations Coordinator is responsible for providing complex coordination of Athletics business operations primarily in the areas of team travel arrangements, camp and clinic scheduling/ management, and student HR processing. The Athletics Business Operations Coordinator reports to the Senior Associate Athletic Director for Operations and Finance.

Benefits
UIW has been identified year after year as one of the nation’s Great Colleges to Work For based on employee feedback. UIW offers an outstanding benefits package for full-time employees that includes medical, dental, vision, flexible spending accounts, numerous paid holidays, vacation and sick leave. Tuition benefits include UIW tuition waivers, tuition exchange programs and Brainpower Connection discounts for employees and dependents. Retirement benefits include 403b retirement plans with a 7% employer match, plus a retirement health solution. We also offer employer-paid Life/AD&D, long-term disability, pet insurance, an Employee Assistance Program (EAP), wellness programs, employee discount program, Public Service Loan Forgiveness (PSLF) eligibility and more! Please refer to the Human Resources webpage for additional details on our benefits and eligibility.

Job Duties

Job Duty Name
Essential Duties

Description of Job Duties
  • Work with administrative staff to coordinate all individual and team travel planning and logistics.
  • Coordinate athletic camp and clinic scheduling and planning; process associated financial transactions and reconcile as appropriate.
  • Coordinate HR job posting processes for graduate student positions.
  • Assist with recordkeeping for areas of responsibility to include filling, processing invoices/requisitions, and creating electronic files as appropriate.
  • Assist with budget management.
  • Assist with scheduling and planning of special meetings and campus visits for special events.
  • Perform other duties as assigned.

Qualifications

Knowledge Skills and Abilities
  • Working knowledge of Microsoft Excel and Word.
  • Knowledge of NCAA rules and regulations.
  • Ability to interpret and apply financial procedures and regulations and analyze financial records.
  • Ability to meet deadlines.
  • Ability to provide excellent customer service.
  • Ability to communicate effectively verbally and in writing.
  • Ability to establish and maintain good working relationships with athletic staff, members of other University departments, students, and the general public.
  • Ability to work effectively with individuals from diverse communities and cultures.
  • Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.

Required Education
Bachelor’s Degree.

Required Work Experience
One (1) year of administrative and or coordination experience supporting complex offices and/or athletic operations.

Preferred Qualifications
  • Bachelor’s Degree in a business related field, preferably in Sports Management.
  • Higher education experience in an athletics office.

Required Certifications, Licenses or Registrations
None specified.

Work Hours
Monday through Friday 8am to 5pm with extended hours as needed to meet departmental goals.

Physical Demands
  • Ability to lift up to 10lbs of office supplies.
  • Ability to reach overhead, bend, squat to retrieve office supplies.
  • Ability to actively engage in events for extended periods of time.
  • Ability to regularly move about campus during standard duties, as well as attend meetings on campus.

Posting Details

Posting Details

Posting Number
AS2249PO

Number of Vacancies
1

Job Type
Full Time

Job Category
Administrator (exempt)

Desired Start Date
06/01/2026

Position End Date (if temporary)

Reports to
Senior Associate Athletic Director for Administration

Salary
$41,500 Annualized

Open Date
04/21/2026

Close Date

Open Until Filled
Yes

Special Instructions to Applicant
N/A.

EOE
UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).

Title IX
This position is considered a “Responsible Employee” under Title IX federal regulations and “Mandatory Reporter” under Texas state law and the UIW Sexual Misconduct Policy. As a Mandatory Reporter, this position requires you as the employee to promptly report any incident that you witness or receive information about Title IX violations. These reporting responsibilities are set out in the UIW Sexual Misconduct Policy.

Title: Athletics Business Operations Coordinator

Company: University of the Incarnate Word

Location: San Antonio, TX

 

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