Assistant Athletic Coach and Admissions Specialist – Softball

Description of Position

The Assistant Athletic Coach & Admissions Specialist is a dual-role position that supports both Yavapai College Athletics and Enrollment Management. During the athletic season, the employee assists with coaching, student-athlete development, recruitment, and program operations. During the off-season, the employee serves as an Admissions Specialist, supporting prospective and current students through the enrollment process and participating in recruitment and outreach activities.

This position plays a critical role in attracting, enrolling, and supporting students while contributing to the success of Yavapai College’s athletic and enrollment goals.

Key Responsibilities:

Athletic Coaching Responsibilities (Approximately 8 Months)

• Assist the Head Coach with planning and conducting practices, competitions, and team activities.
• Participate in recruiting efforts and talent identification.
• Support student-athlete academic progress, retention, eligibility, and personal development.
• Assist with game-day operations and event management.
• Coordinate and maintain athletic facilities, equipment, and playing surfaces.
• Assist with scheduling, summer camps, fundraising activities, and community engagement.
• Support compliance with NJCAA, conference, and institutional regulations.
• Maintain positive relationships with student-athletes, parents, alumni, and community stakeholders.
• Assist with travel coordination and team logistics.
• Perform administrative duties related to athletic program operations.

Admissions & Recruitment Responsibilities (Approximately 4 Months)

• Assist prospective students through the admissions and enrollment process.
• Conduct outreach to applicants who have not completed enrollment requirements.
• Support admissions events, college fairs, high school visits, campus tours, and recruitment activities.
• Assist students with applications, residency requirements, transcript submissions, and identity verification.
• Maintain accurate records of student interactions within CRM and student information systems.
• Manage phone, email, chatbot, and virtual communications with prospective students.
• Provide general information regarding college programs, services, and resources.
• Collaborate with academic advisors and financial aid staff to ensure students complete enrollment steps.
• Participate in targeted recruitment campaigns and yield activities.
• Support enrollment initiatives designed to increase student recruitment and retention.

Minimum Expectations & Requirements

• Associate’s degree from an accredited institution, or equivalent combination of education and experience
• Experience in coaching athletics, mentoring students, recruitment, customer service, or related fields.
• Ability to effectively communicate with diverse student populations.
• Ability to work evenings, weekends, and travel as required for athletic competitions and recruitment activities.
• Possession of, or ability to obtain, a valid driver’s license with an acceptable driving record.
• Regular attendance is an essential function of the position.

Knowledge, Skills, and Abilities:

• Strong interpersonal and relationship-building skills.
• Ability to recruit and engage prospective students and student-athletes.
• Excellent verbal and written communication skills.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities and work independently.
• Customer-service orientation with a student-centered mindset.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to represent Yavapai College professionally in the community.

Preferred Skills & Abilities

• Bachelor’s degree in a related field.
• Collegiate coaching experience.
• Experience recruiting students and/or student-athletes.
• Experience in admissions, enrollment management, student services, or higher education.
• Experience with Banner, CRM systems, or similar student information systems.
• Familiarity with NJCAA rules and regulations.
• Experience presenting to groups and conducting outreach activities.

Essential Functions