Overview
Administrative Assistant & Scheduler Jobs in New York, NY at TKO
Title: Administrative Assistant & Scheduler
Company: TKO
Location: New York, NY
TKO is one of the most dynamic companies in sports and entertainment — and behind every great executive is a great team. We're looking for a sharp, proactive, and polished Administrative Assistant & Scheduler to support one of our most senior and high-impact C-Suite leaders spanning Finance, Operations, and Business Development. This is not your average assistant role. It's a front-row seat to the highest levels of a fast-moving, high-profile organization, with real room to grow.
If you thrive in a fast-paced environment, take pride in being the person who makes everything run smoothly, and are energized by complexity — we want to hear from you.
What You'll Do
- Serve as the face of the executive's office, setting the tone with professionalism, discretion, and executive presence in every interaction.
- Own a complex, ever-shifting calendar — anticipating conflicts, coordinating across time zones, and ensuring the executive is always where they need to be.
- Stay one step ahead: proactively track internal and external obligations, flag priorities, and surface what the executive needs before they ask.
- Coordinate logistics for meetings, offsites, and events — including meal arrangements and venue coordination.
- Provide a select degree of personal assistant support as needs arise.
- Take on special projects and administrative initiatives that make a real impact on how the office operates.
What We're Looking For
- Ideally ~1 year of hands-on Administrative Assistant or Executive Desk experience — prior C-Suite exposure is a strong plus.
- Mastery of email and calendar management, with deep fluency in Microsoft Office (Outlook, Excel, PowerPoint, Word).
- A calm, solutions-oriented mindset under pressure — you don't just handle the workload, you anticipate it.
- Exceptional written and verbal communication skills, with strong business judgment and situational awareness.
- Laser-sharp attention to detail; you catch what others miss.
- Outstanding interpersonal skills and an unwavering commitment to confidentiality and discretion.
- Comfort and confidence engaging with senior executives, high-profile clients, and stakeholders at all levels.
Why TKO
- Comprehensive benefits package
- A culture that rewards initiative, ownership, and excellence
- Genuine opportunity for growth and advancement within one of the most exciting companies in the industry
